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Clerical Data Entry Training

Training Curriculum

We will go over in brief the training curriculum for the clerical data entry program.

In this training we take you from understanding what types of data entry and assignments you will expect using tools such as word processor to accomplish the job tasks.

Our goal is so you have a complete understanding of what will be expected by you and that you will be efficient to complete the job tasks with out any issues. This will allow you to be successful doing clerical style data entry from home.

You will be considered a “Data Operator” by the end of this program.

Here is the Training Curriculum:

1. The Types of Assignments for Data Operators
2. The Types of Data Entry our Program Teaches
3. Equipment and Software Required to be a Data Operator
4. Introduction to Your Word Processor
5. How to Use Your Word Processor
6. Basic Rules and Tips on Using Word Processor
7. Applying Your Talents To the Jobs
8. The Job Resource Categories

 

1. The Types of Assignments for Data Operators

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Data entry covers many different avenues, from simple word processing of textual documents to detailed charts and spreadsheets. The type of job tasks you will perform will be to your own skill level. The more skills you can get, the more types of job tasks you can perform.

We can guarantee no matter what level you are currently at, we will be able to get you the skills to do many of the skills needed to perform the simple data-entry job types.

Here are the types of work that would fall under the job descriptions of a data entry operator:

  • WORD PROCESSING
  • LETTERS, REPORTS, JOURNALS
  • MANUSCRIPTS, NOVELS, NON-FICTION
  • DISSERTATIONS, THESES
  • PROOF READING, INDEXING
  • COPY EDITING (LIGHT & SUBSTANTIVE)
  • COPY WRITING
  • MAILSHOTS (SNAIL MAIL, EMAIL, FAX), LABELS
  • POWERPOINT PRESENTATIONS
  • DESKTOP PUBLISHING
  • NEWSLETTERS, BROCHURES
  • DATA ENTRY KEYING
  • VIRTUAL OFFICE MANAGEMENT
  • TERM PAPERS
  • ACADEMIC ESSAY
  • LECTURES SPEECHES
  • COMPANY PROFILE DOCUMENTS
  • COMPANY HANDBOOKS
  • CONFERENCE PROCEEDINGS
  • RESEARCH INTERVIEW TRANSCRIPTION
  • OVERHEADS / SLIDE PRESENTATIONS
  • CVS / RESUMES
  • MINUTES
  • INVOICES / STATEMENTS
  • E-MAILS, FAXES
  • BOOK-KEEPING, VAT
  • MEETINGS, EVENT PLANNING
  • DOCUMENT / PHOTO SCANNING
  • RESEARCH
  • SPREADSHEETS
  • DATABASES, DATA PROCESSING
  • DOCUMENT FORMATTING

When you look at the list of data entry types above, it seems like a lot to learn; it really isn’t. We are going to concentrate on two types of data entry: word processing, and data entry keying. Learning these two types of data entry will cover about 80% of the outsource types of data entry work you will receive through our clerical data-entry job program.

2. The Types of Data Entry our Program Teaches

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The following jobs are usually done on site and will not require telecommuting assistance: PowerPoint presentations (to a certain degree), overhead slide presentations, conference proceedings, and document/photo scanning.

What does word processing mean?
“A program designed to create, edit and print text based documents including: letters, memos, faxes, and reports etc. A word processor enables you to save your documents on the computer and edit and update them later.”

Here is a slightly longer definition:

“Using a computer to create, edit, and print documents. Of all computer applications, word processing is the most common. To perform word processing, you need a computer, a special program called a word processor, and a printer.

A word processor enables you to create a document, store it electronically on a disk, display it on a screen, modify it by entering commands and characters from the keyboard, and print it on a printer. The great advantage of word processing over using a typewriter is that you can make changes without retyping the entire document.

If you make a typing mistake, you simply back up the cursor and correct your mistake. If you want to delete a paragraph, you simply remove it, without leaving a trace. It is equally easy to insert a word, sentence, or paragraph in the middle of a document.

Word processors also make it easy to move sections of text from one place to another within a document, or between documents. When you have made all the changes you want, you can send the file to a printer to get a hard copy.”

You are already doing data processing in a certain manner now, and may not even realize it. We are just going to expand on the basics you already know.

And you would be the word processor operator!

Word processor operators usually set up and prepare reports, letters, mailing labels, newsletters, and other text material. As a entry-level work-from-home worker, you may begin by keying headings on form letters, addressing envelopes, or preparing standard forms on computers.

As you gain experience, you often are assigned tasks requiring a higher degree of accuracy and independent judgment. Senior word processors may work with highly technical material, plan and key complicated statistical tables, combine and rearrange materials from different sources, or prepare master copies.

All keyboarding is now done on computers that normally are connected to a monitor, keyboard, and printer. Word processors use this equipment to record, edit, store, and revise letters, memos, reports, statistical tables, forms, and other printed materials.

Expansion of work possibilities
In addition to fulfilling the duties mentioned above, word processor operators often perform other office tasks, such as virtual office assistant work. You work-from-home setting up appointments, scheduling and other tasks for office executives.

Data-entry keyers usually input lists of items, numbers, or other data into computers or complete forms that appear on a computer screen. They also may manipulate existing data, edit current information, or proofread new entries into a database for accuracy. Some examples of data sources include customers’ personal information, medical records, and membership lists. Usually, this information is used internally by a company and may be reformatted before other departments or customers utilize it.

Keyers use various types of equipment to enter data such as personal computers. Increasingly, data-entry keyers are working with non-keyboard forms of data entry, such as scanners and electronically transmitted files.

Difference between a Word Processor Operators and a Data Entry Keyers
A simple way to describe the differences between a word processor and a data entry keyer may be this; a word processor operator will be more creative, using your own creative skills in many cases to create documents. A word processor operator will use processing software such as Microsoft Word’s creative abilities to create documents as input by the processor (you).

A data-entry keyer’s job will be less creative, usually simply inputting data in simple format from a described preset document. A data-entry keyer will usually get text that can be as simple as a note pad, and input that into the computer. It will be a more repetitious job task that is very simple and usually does not require any creativity.

Here is a good example of the difference between a word processor operator and a data-entry keyer. As a word processor operator you may get an assignment to create fax cover sheets for everyone in a corporate office, you will receive the names, titles and the fax numbers of all the persons in need of these fax cover sheets.

Here is what the assignment sheet may look like:

Assignment Sheet

Don Williams – President Fax# 210-555-1200 210-555-1200
Alice Roberts – Vice President Fax# 210-555-1201 210-555-1201
Laura Plant – Executive V.P Fax# 210-555-1202 210-555-1202
Horace James – General Mgr. Fax# 210-555-1203 210-555-1203
Peter George – Asst. G.M Fax# 210-555-1204 210-555-1204
Darryl Krause – Marketing Director Fax# 210-555-1205 210-555-1205
Lisa Drake – Asst. Marketing Director Fax# 210-555-1206 210-555-1206
Robin Dalby – Operations Mgr. Fax# 210-555-1207 210-555-1207
Gordan Felton – Project Manager Fax# 210-555-1208 210-555-1208
Tim Scott – Personal Relations Mgr. Fax# 210-555-1209 210-555-1209


You then will be creative using your word processing software, such as Microsoft Word or the word processor we will give you for free (OpenOffice) to create these fax cover sheets. An example is shown below.


ABC Corporation
Your Textile Specialist
2253 West Main st.
San Diego, CA 91206
Phone# 1-800-555-5555 1-800-555-5555
Main Fax 210-555-1199

FAX COVER SHEETTo:__________________________________________
Date:_________________________________________
Subject:_________________________________________
From: Don Williams – President
Fax# 210-555-1200 210-555-1200
Message:_________________________________________
_______________________________________________
______________________________________________
_______________________________________________
_______________________________________________
Respectfully Yours,
Don Williams
President

As a Word Processor Operator – you would have created this fax cover sheet, using creativity in choosing font sizes, colors, and properly spacing the margins, lines etc. as we will show exactly how to do in the Word processor training section below.

As a Data-Entry Keyer – You would have typed up the assignment sheet with the names, titles and the fax numbers of all the persons from a sheet of paper or directory to GIVE to the word processor operator to make the fax cover sheets. A data-entry keyer will tend to do more on the 10-key of your keyboard, because a data-entry keyer does a lot of numerical data entry.

So you see the difference in having to be creative (word processor operator) and not having to be to creative (data-entry keyer).

Data-entry keyers will tend to use Excel program, as opposed to word processor operators would of course use Word processor which will allow you to be more creative.

You can receive assignments and jobs through our program for both the mentioned job titles. For example, a company may send you a simple piece of paper and first want you to type up an assignment sheet as a (data-entry keyer), then have you create fax cover sheets of the assignment sheet as a word processor operator.

Both job titles fall as sub-titles to your main job title which is “Data Entry Operator.”

In our training as we go along we will be showing you how to use both an Excel and a Word processor effectively.

The more skills you have under your belt will allow more assignments to come your way!

 

3. Equipment and Software Required to be a Data Entry Operator

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There is not a lot of equipment or software that will be needed to become an entry level data entry operator. We will list the equipment and software that is absolutely needed, as well as some additional optional equipment and software that may be needed down the line.

Computer – If you are taking this training, more then likely you already have your computer, keyboard, and mouse. You can use a laptop or tablet as well, as long as it has printer connect capabilities and Internet access. Obviously having a home computer or laptop/tablet is a must. No Smartphones can be used because of the complexity of the actual needed work.

Internet Connection – Not everyone will have access to high speed Internet, which will be okay. However, since this will help speed up transfers from the company outsourcing work to you; it will not be important to the actual work you will be performing. You will be doing most of your word processing assignments off line and will not need to be connected to the Internet while you are performing the work. It will be a plus to have a high-speed connection, but it will not be required for most of the assignments you can receive.

Printer (Optional) – Just as recent as a year ago a printer would have been a must to do word processing. With the age of digital file transfer a printer will not be needed to receive most assignments. However, it is not a bad idea to have a printer so you can print out your work in mass if required, as well as check your document before transmitting the file over the Internet. You can get printers for very cheap on eBay, at garage sales, or flea markets that will be good enough to do what will be needed.

Fax Machine (Optional) – With the digital transmission ability on your computer (sending files electronically through e-mail) a fax machine is becoming a thing of the past. So don’t worry if you you don’t have the ability to send faxes through a phone line as probably more than 90% of the possible assignments will allow to be transmitted through e-mail (e-file) or even regular snail mail.

There are also many online fax to email services that you can use if needed. Many offer free trials and memberships as low as $5.00 per month. To start you will not need to use these services as mentioned you can send and receive many assignments through email. Using an online fax service may be something to look into a little later if needed.

Office and Word Processing Software – Office Suite software and Word processors are the workhorses for data entry operators.

Office Suite – The Office Suite is in reference to all the tools that is provided such as Excel, PowerPoint, Access, Publisher, and most important Word. We will give you training on the tools that will be commonly used for data-entry jobs in our program such as Excel and most importantly Word. So of the tools provided in the Office Suites we will want to focus our attention on the Word processor tool the most.

Word Processor – A word processor to a data entry operator is like a paint brush is to a painter.This is why we will spend a good amount of time going over training you using word processors. Almost everyone has a word processing program of some sort sitting on his or her computer – whether it came free with your system or you picked it out specially. If you’re using Windows 95 or newer, you received a free word processor with your operating system; WordPad with Windows 95 and newer.

These word processors are fine for basic editing tasks, allowing you to create documents with bolded or italicized text, for example, and change the typeface style and size. You will need more of a work horse of a word processor that will allow you to do most of the assignments, which we will go over here. There are many word processing programs for you to choose from, each offering a different mix of tools to help make it easier for you to write everything from letters and memos to brochures and Web pages.

Most advanced word processors will come with a price. You will see some word processors for as little as $49 and some as high as $299. Because of this we will be presenting you with your own FREE word processor that will be able to do many of the job tasks that will be required.

Providers of Office Suite Software In ‘works’ style packages such as Microsoft Works or Claris Works, you’ll find more sophisticated word processing programs packed with snazzy features and designed to make everyday word processing easier. Such packages are great for home and school usage, or anywhere with modest word processing needs.

For those who need to create documents at work or who need to create complex documents (reports, theses, novels, graphics-intensive or table-intensive documents), a dedicated Office Suite from one of the big three – Corel, Lotus or Microsoft – will provide all the power you need.

There are also Office Suites from many other companies, but you’ll find a staggering percentage of the PC-based world uses Corel WordPerfect, Lotus Ami Pro (or the newer Word Pro), or Microsoft Word for Windows.

Most Commonly Used – Microsoft Word for Windows. This is the most commonly used program on the planet for word processing, and we are going to give you complete training on Microsoft Word 2013 directly through this program. We will also provide external training tutorials for some earlier versions of Microsoft Word such as 2000, 2003, 2007 and 2010 directly from this training.

So if you are using an older version we have you covered as well. The reasons we will give training with the Microsoft versions is they represent about 80% of the used word processors today. Also many of the other word processors you will find by other companies are based on the Microsoft template.

So if you can master Microsoft word processors, you can master almost any other word processor on the market. If you already have a Microsoft 2000, 2003, 2007, 2010, 2013 or newer word processor and know how to use it, you are in great shape and ready to get working.

Your FREE Office Suite – Word Processor If you DON’T have any word processor, we have some good news, and we have some bad news. Okay, the bad news first: to get a newer version of Microsoft Office, with all the goodies of Word, PowerPoint, Excel, etc., will cost you in the neighborhood of $200.

Now for the GOOD NEWS!, we are going to give you a download of OpenOffice (a Microsoft Office CLONE) for FREE! Yes 100% free; this is not a trial, it is yours to keep. OpenOffice will have all the same features as Microsoft Office, without out the fancy “Microsoft” name. See, you already made $200 and have not even started work!

We will give you complete training on OpenOffice as well. OpenOffice will accept donations, however, it is not required but is optional. * If you already have Microsoft Office and are happy with that, you don’t need to download the OpenOffice.

openoffice-logo FREE! Word Processor

OpenOffice Features:

(Click on each program to see the features)

owriter Writer A word processor you can use for anything from writing a quick letter to producing an entire book.
ocalculator Calculate A powerful spreadsheet with all the tools you need to calculate, analyze, and present your data in numerical reports or sizzling graphics.
oimpress ImpressThe fastest, most powerful way to create effective multimedia presentations.
odraw DrawLets you produce everything from simple diagrams to dynamic 3D illustrations.
obase BaseLets you manipulate databases seamlessly. Create and modify tables, forms, queries, and reports, all from within OpenOffice.org
omath MathLets you create mathematical equations with a graphic user interface or by directly typing your formulas into the equation editor.

 

openoffice-download

1. Select the download for your operating system from drop down menu

2. Select your preferred language.

3. Click “Download Full Installation, Save the file to your desktop. (Allow a few minutes to complete download).

4. Click the OpenOffice download icon on your desktop to start downloading to your computer.

5. Click the “NEXT” button, then click the “UNPACK” button to start the download.

6. You will then start the download, follow the directions as given during installation.

After you have OpenOffice downloaded and functioning on your computer, you can move on to the next section.

 

4. Introduction to Your Word Processor

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It is time to start the training on how to use your word processor. If you know how to type, then the Excel and Word processor will do all the rest for you when you know how to use the features it provides.

We are going to focus our training program on teaching you all the features of your word processor. Once you learn how to use the word processor, you will be able to do many data-entry jobs and assignments that come your way.

Training for Word Processor Software – We will give you detailed training for BOTH word processors (Microsoft Word and OpenOffice).

If you downloaded OpenOffice then that is the training you will do. If you already have Microsoft Word, then that is the training you will do.

Core concepts and skills – No matter which word processor you use, you’ll find there’s a core set of concepts and techniques that apply to them all. If you become proficient in one word processor, you’ll find it not at all hard to learn how to create documents in any word processor.

If you get to know OpenOffice, you’ll find similar tools available in in Microsoft Word, Corel, Lotus, and so on. Basically what we are telling you is once you learn one word processor, you will be able to work all of them.

So when you are ready, open up your Microsoft Word, OpenOffice, or whatever word processor you are using and select which training program you want to proceed with.

5. How to Use Your Word Processor

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So when you are ready, open up your Microsoft Office, OpenOffice, or whatever office suite processor you are using and select which training program you want to proceed with.

openoffice-logo

TRAINING!

We will give you a very detailed step-by-step training program on exactly how to use your Open Office word processor. When you complete this training course you will be able to handle any assignments that come your way.

openoffice-training

Office2013Logo

TRAINING!

THIS IS ONLY FOR MEMBERS WHO ALREADY HAVE MICROSOFT OFFICE

If you are wanting to learn how to use Microsoft Office for future use you can go through this training as well.

We will give you a very detailed step-by-step training program on exactly how to use Microsoft Office.

We will suggest to at least complete the Word training as many assignments will be provided for Word. We do also provide the Excel training which can increase your skills and open up for additional opportunities.

CHOOSE YOUR MICROSOFT OFFICE TOOL ICON BELOW YOU WISH TO PROCEED WITH TRAINING:

                                                    Word_15                    Excel_15

For Older Versions of Microsoft Office, Please select from below:

If you are wanting tutorials for older Microsoft Office processors, then select from the list below to get tutorials from a third-party training provider.

office2007  Microsoft Office 2007

office2010  Microsoft Office 2010

* Note: We will suggest to focus the training for “Word.”  But it will be a good idea to also do the tutorials for”Excel which will allow you to broaden your skills and to get more work.

 

6. Basic Rules and Tips on Using Word Processor

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Whether you are using OpenOffice or Microsoft Word we will provide some basic rules and tips required for the assignments you will commonly receive through our program.

Here are the sections we will cover:

1. Modifying page numbers in Word

2. How to create a table of contents in Word

3. How to create a bibliography or works cited page in Word

4. Changing your default settings in Word

5. How to create forms in Word

6. Using the Format Painter in PowerPoint and Word

7. Five tips for printing Word documents

1. Modifying page numbers in Word

If you’re having trouble with page numbers in Microsoft Word, you’re not alone. We’ve received tons of comments and questions from learners like you on our Headers & Page Numbers video.

One of the most common questions is How do I restart or reformat my page numbers partway through the document? Apparently, this is a common problem for students who are working on academic papers.

Your comments prompted us to look for an answer, and we found one. Special thanks to Jessica, who discovered the solution while proofreading dissertations in her spare time.

Modifying page numbers with section breaks

The key to using different types of numbering in the same document is section breaks. Once you’ve added a section break to your document (you can add as many as you need), you’ll be able to restart your page numbers there and/or apply a different style.

Here’s an overview of the steps you need to follow. These steps should work for Word 2007, Word 2010, and Word 2013.

  1. Place your cursor on the page where you want the first section to end.
  2. Go to the Page Layout tab, then click the Breaks command.
  3. Choose Next Page from the menu.
  4. A section break will be added, creating a new section on the next page.
  5. To continue, select your header or footer in the new section.
  6. Go to the Design tab, and deselect the Link to Previous command.
  7. Now you can modify the page numbers in your new section depending on what you need.
  • To restart your numbering, click the Page Number command, then choose Format Page Numbers. From there, you’ll be able to select Start at: 1.
  • To reformat your numbering, select the page number, then go back to the Home tab. You can change the font, color, size, and more.

2. How to create a table of contents in Word

Imagine you’re working with a really long document in Microsoft Word, like an academic paper or a big report. Depending on the project, it might be dozens or even hundreds of pages long! When a document is this large, it can be difficult to remember which page has what information. Fortunately, Word allows you to insert a table of contents, making it easy to organize and navigate your document.

A table of contents is just like the list of chapters at the beginning of a book. It lists each section in the document and the page number where that section begins. A really basic table of contents might look like this:

Screenshot of Microsoft Word

You could create a table of contents manually—typing the section names and page numbers—but it would take a lot of work. And if you ever decide to rearrange your sections or add more information, you’ll have to update everything all over again. However, with the right formatting, Word can create and update a table of contents automatically.

We’ll use Word 2013 to show you how to create a table of contents, but you can use the exact same method in Word 2010 or Word 2007.

Step 1: Apply heading styles

If you’ve already read Styles lesson, you know they’re an easy way to add professional text formatting to different parts of your document. Styles also serve another important purpose: adding a hidden layer of organization and structure to your document.

If you apply a heading style, you’re telling Word that you’ve started a new part of your document. When you insert the table of contents, it will create a section for each heading. In the table of contents above, each chapter uses a heading style, so there are four sections.

To apply a heading style, select the text you want to format, then choose the desired heading in the Styles group on the Home tab.

Screenshot of Microsoft Word

Step 2: Insert the table of contents

Now for the easy part! Once you’ve applied heading styles, you can insert your table of contents in just a few clicks. Navigate to the References tab on the Ribbon, then click the Table of Contents command. Select a built-in table from the menu that appears, and the table of contents will appear in your document.

Screenshot of Microsoft Word

As you can see in the image below, the table of contents uses the heading styles in your document to determine where each section begins. Sections that begin with a Heading 2 or Heading 3 style will be nested within a Heading 1 style, much like a multilevel list.

Screenshot of Microsoft Word

A table of contents also creates links for each section, allowing you to navigate to different parts of your document. Just hold the Ctrl key on your keyboard and click to go to any section.

Screenshot of Microsoft Word

Step 3: Update as needed

If you edit or add to your document, it’s easy to update the table of contents. Just select the table of contents, click Update Table, and choose Update Entire Table in the dialog box that appears. The table of contents will then update to reflect any changes.

Screenshot of Microsoft Word

No matter how large your document may be, you can see there’s nothing complicated about creating a table of contents.

3. How to create a bibliography or works cited page in Word

If you need to write a research paper, chances are you’ll also be required to include a bibliography. Or you might be asked to include a works cited page or a list of references. These are all just different names for the same thing: a list of sources—such as books, articles, or even websites—that you used to research and write your paper. A bibliography makes it easy for someone else to see where you found your information. A short bibliography might look something like this:

Screenshot of Microsoft Word

You could create a bibliography manually, but it would take a lot of work. And if you ever decide to add more sources or use a different reference style, you’ll have to update everything all over again. But if you take the time to input your sources into Word, it can create and update a bibliography automatically. This can save you a lot of time and help ensure your references are accurate and correct.

We’ll use Word 2013 to show you how to create a bibliography, but you can use the exact same method in Word 2010 or Word 2007.

Step 1: Choose a reference style

When you’re creating a bibliography, you’ll need to follow the guidelines of the required style guide. Different academic disciplines use their own styles guides, such as MLA, APA, and Chicago. Fortunately, Word comes with several built-in style guides; all you need to do is select the one you want to use, and Word will help you format your bibliography correctly.

To do this, click the References tab, then select the desired style in the Citations & Bibliography group.

Screenshot of Microsoft Word

You can use this same method to change the reference style at any time.

Step 2: Add citations and sources

Whenever you use information from one of your sources, you’ll need to give credit—or cite them. This is known as making a citation. You’ll include citations whenever you use information from a source or when you quote a source directly.

To add a citation, select the desired location for the citation in your document, click the Insert Citation command on the References tab, and select Add New Source.

Screenshot of Microsoft Word

A dialog box will appear. Enter the requested information for the source—like the author name, title, and publication details—then click OK.

Screenshot of Microsoft Word

The citation will appear in the document, and the source will be saved. You can quickly add another citation for the source by clicking Insert Citation and selecting the source from the drop-down menu.

Screenshot of Microsoft Word

Step 3: Insert the bibliography

Time for the easy part! Once you’ve added all of your sources, you can create your bibliography in just a few clicks! Just select the Bibliography command, then choose the desired style.

Screenshot of Microsoft Word

The bibliography will appear at the end of your document. Your sources will already be formatted to match the selected style guide. You should still double-check each of your sources against your style guide to make sure they’re correct. If you need a quick reference for MLA, APA, or Chicago formatting, we recommend the Purdue Online Writing Lab.

If you add more sources to your document, you can easily update your bibliography—just click it and select Update Citations and Bibliography.

Screenshot of Microsoft Word

No matter how many sources you include in your document, Word’s built-in tools make it easy to create and organize a bibliography.

4. Changing your default settings in Word

There may be certain settings in Word that get on your nerves, like default settings that you find yourself changing over and over—the paragraph spacing, the font size—each time you start a new document.

Maybe you prefer a different font style instead of the default Calibri. Maybe you like all of your documents to have narrower margins so you can fit more information on the page. Maybe you even work for a company that has very specific document standards—regarding the color scheme or layout—and you’re tired of changing these settings every time.

Luckily, you can customize many of the default settings in Word. You just have to know where to look.

Using “Set as Default”

You can’t change the default settings for everything in Word, but there are certain tools and features that give you this option. Popular examples include:

  • Font
  • Paragraph spacing
  • Line spacing
  • Margins
  • Page orientation

To find out if you can customize the default settings for a certain element, look for an arrow in the bottom right corner of the group. This will open a dialog box where you can access all of the basic settings, plus some more advanced ones that you won’t find on the Ribbon.

Screenshot of Microsoft Word

Next, look for a button near the bottom of the dialog box that says Set as Default. All you have to do is click this button, and Word will assign your current settings—like the font or font size you’ve chosen—as the new default for this particular element.

Screenshot of Microsoft Word

Finally, Word will ask whether you want to set this as the default for this document only, or for all documents based on the Normal template (in other words, all documents in the future). Choose the second option, and Word will use these settings from now on.

Screenshot of Microsoft Word

If you don’t have a lot of experience with Word, you may want to stick with the original default settings—any changes you make will be permanent, unless you change them back manually. But for more experienced users, this can be a great way to set up Word exactly the way you want.

If you are experiencing a problem getting your default changes to save, it might be an issue with your computer or your copy of Word. For help, we recommend visiting Microsoft’s support site.

5. How to create forms in Word

If you’ve ever used Microsoft Word, you’ve probably spent a lot of time customizing different options to get your document to look exactly the way you want. But have you ever created a document for other people to use?

For example, let’s say you’re organizing a field trip and want everyone to send in their permission forms electronically. To simplify the process, you could create a form in Microsoft Word. A form allows you to create placeholders for different types of information, such as text, dates, yes-no questions, and so on. This makes it easier for everyone to know what type of information to include, and it also helps ensure all of the information is formatted the same way.

We’ll use Word 2013 to show you how to create a form, but this should work the same way for Word 2010 or Word 2007. You can also download our example file if you’d like to follow along.

Step 1: Turn on the Developer tab

Before you create form elements in a document, you’ll need to activate the Developer tab on the Ribbon. To do this, click File > Options to access the Word Options dialog box. Select Customize Ribbon, then click the check box for the Developer tab.

Screenshot of Microsoft Word

The Developer tab will appear on the Ribbon.

Screenshot of Microsoft Word

Step 2: Add content controls

Now you’re ready to add the different parts of the form, which Word calls content control fields. To add a content control field, place your cursor in the desired location, then choose a field from the Controls group on the Developer tab. You can hover your mouse over the fields to see the different options. In this example, we’re adding a text field so users can type their first names.

Screenshot of Microsoft Word

The content control field will appear in the document.

Screenshot of Microsoft Word

You can add several types of fields. For example, you can add check boxes for a yes-no question:

Screenshot of Microsoft Word

Or even a date selection field:

Screenshot of Microsoft Word

Once you’ve added all of your fields to the document, you’re ready to send out the form for others to use!

Step 3: Customize as needed

If you want even more control over the way your form looks, you can turn on Design Mode from the Controls group on the Developer tab.

Screenshot of Microsoft Word

Then you can modify the properties for each content control field, including the text that will appear in each field. If you’re willing to spend a little more time customizing each field, you can build a pretty robust form. For example, you could create your own custom drop-down list, as in the example below:

Screenshot of Microsoft Word

Those are the basics of creating your own custom form in Microsoft Word. If you want to learn more, check out this article from Microsoft on how to Create a Fillable Form.

6. Using the Format Painter in PowerPoint and Word

Themes can be a great way to make your PowerPoint presentation or Word document look nice, but sometimes you might want to add custom design elements to your project. Custom formatting can be tedious, though, especially when you’re doing a lot of it. For instance, take this PowerPoint slide. Let’s say you’ve applied a series of effects to the photo on the left, and now you’d like to do the same to the photo on the right.

Screenshot of Microsoft PowerPoint

You could try to remember all of the effects applied and apply them to the second photo as well—or you could save some time and use the Format Painter. The Format Painter is a tool in Word and PowerPoint that lets you copy all of the formatting from one object and apply it to another one. Think of it as copying and pasting for formatting.

Using the Format Painter is easy. Here’s how:

1. Select the object with the formatting you want to copy.

Screenshot of Microsoft PowerPoint

2. Click the Format Painter icon. It may be located in a slightly different place, depending on your version of Office, but it always looks like a paintbrush.

Screenshot of Microsoft PowerPoint

3. Select the object you want to apply the formatting to. The object will be formatted.

Screenshot of Microsoft PowerPoint

See? Simple! That was much quicker than applying the individual effects one at a time. If you want, you can even use the Format Painter to apply the formatting to multiple objects. Just double-click the Format Painter icon instead of clicking it once.

Screenshot of Microsoft PowerPoint

Even though we only looked at using the Format Painter for photos in PowerPoint, you can use it for anything you can apply formatting to in Word or PowerPoint. This includes text, table cells, and shapes. Once you start using it, you’ll be surprised how often it comes in handy.

7. Five tips for printing Word documents

If you’ve ever used Microsoft Word, there’s a good chance you’ve needed to print a document. While Word’s printing options are more advanced than some of the other programs in the Office suite, it can still be difficult to get printed documents to look exactly the way you want.

That’s why we’ve put together this list of tips. Keep these in mind the next time you need to print a document, and you’re sure to have better results. These tips should work the same way for Word 2013 and Word 2010. If you’re using Word 2007 or earlier, you can make many of these changes in the Print dialog box.

Tip 1. Use Print Preview

Before you print anything, you’ll want to preview it. Just go to File > Print to see a preview of your document. From here, you’ll also be able to adjust different page layout and printing settings, such as the page orientation, paper size, and margin width. Any changes you make will be updated in the preview pane as well.

Screenshot of Microsoft Word

Tip 2. Use smaller page margins

There may be times when you need a way to make your document take up fewer printed pages. One of the easiest ways to do this is by using smaller margins. Just go to the Page Layout tab, click Margins, then select Narrow (you can also select Custom Margins for even smaller margins). Keep in mind that using very small margins may cause some text to be cut off by your printer.

Screenshot of Microsoft Word

We’ve found this especially helpful if you have a multi-page document with just a few sentences on the last page. Making the margins smaller will bring the text up, which will usually remove the extra page.

Tip 3. Print double-sided

Double-sided printing is another great way to save paper. Double-siding printing options can vary, depending on your printer.

Go to File > Print and select the menu just below the Pages: field (if you’ve never changed this option before, it will say Print One Sided). Select Manually Print on Both Sides, then print your document. One side of the page will be printed, and you’ll then need to reload the page into the printer to print the other side.

Screenshot of Microsoft Word

With some printers, you’ll also have the option to Print on Both Sides. If you use this option, your printer will reload and print on the second side automatically.

Screenshot of Microsoft Word

If you’re using Word 2007, check the option for Manual Duplex in the Print dialog box to print double-sided.

Tip 4. Show or hide markup

If you’ve used any of Word’s reviewing features with your document, such as Track Changes or Comments, you’ll need to decide whether to include this markup in the printed version. For example, if you’re still in the review process it may be helpful to include comments. If you’re printing a final version, you’ll probably want to turn these off. To do this, go to File > Print, click the very first menu below Settings (it will usually say Print All Pages), and select Print Markup to uncheck this option.

Screenshot of Microsoft Word

Tip 5. Print a test copy

If you’re printing multiple copies of the same document, it’s a good idea to print a test copy first. This is especially true if the document has a unique design, like a holiday card or poster. A test copy will let you see whether the document looks the way you want, and you can then make adjustments before printing the final version.

Screenshot of Microsoft Word

We hope these tips will come in handy the next time you need to print a Word document.

7. Applying Your Talents To the Jobs

Can’t see video? Then CLICK HERE to view at original source in new window

Accomplishing This Training Will Accelerate Your Portfolio!

We have been dealing with online jobs for several years and one thing we know is what is required to get outsourced jobs. This is why we focused on getting you the primary skills that will be required by the companies we deal with.

As we mentioned over 80% of online work including data entry will require the skills of using Excel and Word processor. Many people lack these skills and limits them to do any amount of work from home.

If you have completed the Excel and especially the Word training whether through the OpenOffice or the Microsoft training you have accomplished a lot and are on your way to make good money online.

Most people will not put in the effort to learn these valued skills, which for is good for you! This simply means you move to the front of the line when it comes to getting outsources assignments. We hope you see the value of  the training we are providing you in the job program.

Showing Off Your New Skills!

When you deal with the companies and the job opportunities we provide you will see always on the top of the list that they will require knowledge of Word and in some cases Excel. You can now work with confidence that you are able to provide these skills and meet these requirements.

Using what you have learned will be shown in the work you complete. The companies and clients that send you the work will see it too. By providing professional quality work will ensure more work will always be sent your way.

 

 

 

8. The Job Resource Categories

WE WILL HAVE AN OVERVIEW VIDEO IN THE JOB RESOURCES PAGE TO EXPLAIN MORE ABOUT THE JOB RESOURCES AND HOW WE HAVE THESE JOBS INTO DIFFERENT CATEGORIES

There are typically four types of possible data-entry job opportunity categories:

1. Data-Entry Job Posts – We will break down all of the different types of data-entry jobs you can perform into separate categories. From there you simply select the type of data-entry job type, then view the current assignments for you to choose.

2. Data-Entry Outsource Services – You can work online with the virtual service companies we provide which will outsource assignments directly to you. Generally you would be a contractor for that company.

3. Data-Entry Job Listings  – We will provide direct links to job listings from thousands of combined sources. You will be able to view the job assignment directly and if you are interested in the assignment you can apply directly to the source provided.

4. Direct Data-Entry Jobs – The jobs and assignments listed in this section will allow you direct contact with business or individual to view the data-entry job details and offer them your services. Sometimes the fee will be set by the business or individual or open for negotiation. We list this section by country, state, region and city. Although in most cases it will not matter which country, state, region or city you choose because the work is done online.

Independent Virtual Home Business – Start your own online virtual home business. Work as an independent contractor; which will allow you to do assignments for individuals and/or companies wanting to subcontract work directly through your business. This is optional but may be a great option to explore.

If you are wanting to get everything you need to know on how you can start your own virtual home business go to our “Virtual Home Business” program.

 

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